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Study Rooms/Charles Sword Meeting Room Policy
There are three (3) study rooms available at the Central Library for individuals or groups of 2-5 people, depending on the size and requirements of each specific room.
The library schedules these rooms daily on a first come, first serve basis. Patrons must request use of a study room in person at the Reference Desk on the second floor of the Central Library. The library will not accept telephone or e-mail requests to use the study rooms. Patrons may only schedule one study room session at a time and must wait until their current session is over before scheduling a new session. Reservations for Study Rooms will be honored for 10 minutes past the requested time. Failure to arrive within 10 minutes of the requested time will result in a forfeiture of the reserved room.
Study rooms are available for use Monday thru Sunday for up to two (2) hours during the library's hours of operation. Patrons can extend the length of their session if no other patrons are waiting to use a room. A patron or a patron acting as the representative of a group of patrons must check in at the reference desk before their scheduled session.
A patron or at least one member of a group requesting a study room must have a valid Newport Beach Public Library card. Rooms are checked out to a library cardholder in the library’s circulation system.
The library will consider any study room left unattended for more than 10 minutes to be available for use by others. The library is not responsible for items left unattended. The library will consider items left unattended to be lost and will place them in the library's Lost and Found located on the first floor at the Circulation desk.
Users of the study rooms are responsible for leaving the rooms in a neat and orderly condition. Failure to do so may result in the denial of future requests to use a study room. Users may not move tables and chairs into or remove them from a study room. Users cannot tape or tack materials to study room walls or windows.
CHARLES SWORD MEETING ROOM:
The Charles Sword Meeting Room at the Central Library is reserved for larger groups. Use of the room requires a minimum of 6 people and a maximum of 14 people.
The Charles Sword Meeting Room is available for use Monday through Sunday for up to a maximum of four (4) hours during the library's hours of operation.
Room reservations can be made Mondays - Thursdays between 9 a.m. - 5 p.m. and Fridays between 9 a.m. - 4 p.m. through the Library Administration Office. Reservations must be made in person, or by telephone, at (949) 717-3801. The room may be reserved a maximum of 28 days in advance.
Patrons must have an active NBPL card on file before reserving the Sword Meeting Room. Student ID is acceptable for school age applicants under age 18. The members of the group scheduling use of the study room must be present during the period of usage.
The reservation-holder must check in at the reference desk before their scheduled reservation time.
The Reference staff will open the Sword Room only for patrons who reserved the room through the Administration Office. The room reservation will be released if the patron does not arrive within ten (10) minutes of their reservation time.
The library is not responsible for items left unattended. The library will consider items left unattended to be lost and will place them in the library's Lost and Found located on the first floor at the Circulation Desk.
No commercial activity is permitted in the room. The room is located in a quiet area of the library, so groups must keep the door closed during meetings.
Users of the Charles Sword Meeting Room are responsible for leaving the room in a neat and orderly condition. Failure to do so may result in the denial of future requests to use the Charles Sword Meeting Room. Users may not move tables and chairs into, nor remove them from, the Charles Sword Meeting Room. Users cannot tape or tack materials to the room walls or windows.
Adopted by the Board of Library Trustees on April 1, 2013.
Amended and approved by the Board of Library Trustees on September 17, 2018.
Amended and approved by the Board of Library Trustees on April 23, 2019.
Amended and approved by the Board of Library Trustees on April 19, 2021.
This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on April 19, 2021.